Hello and welcome to our final newsletter for 2016.   Christmas is right around the corner and once again we'd like to take this opportunity to thank you for your continued support.  We're certainly looking forward to working with you in 2017.
 
Once again, we'd like to say a special 'thank you' to all of our awesome clients who got their October GST information to us in plenty of time for filing.  It was a great help to us, as October is always an extremely busy time for us and the earlier we receive your information, the easier it is for us. 
 
In this issue we look at:

Christmas Office Closure

The office will be closing for the Christmas break on Thursday 22 ^nd December 2016 and will be re-opening on Monday 9 ^th January 2017 with a skeleton staff available until the 16 ^th of January, when everyone is back on deck.  If you need to contact us during that first week of January, please email office@tylerprice.co.nz and we will endeavour to respond as quickly as we can.

Important Tax Dates

Provisional tax payment notices have been sent out to those of you required to make a payment on the 15 ^th of January 2017 .  PLEASE DO NOT FORGET TO PAY THIS TAX!   If you have any questions regarding this please contact us before the office closes for the Christmas break so we can assist you if need be.
 
For those of you who pay GST two monthly, your November GST will also be due for payment on the 15th of January 2017 . If you are heading away for Christmas, it would be best to get your information to us well before you leave.
 
And after that:
 
7 February 2017    Terminal tax due for taxpayers who do not have extension of time (non-complying taxpayers)
 
7 April 2017     Terminal tax due for taxpayers who do have extension of time.

GST Refunds from IRD

Inland Revenue have been sending out letters to people advising that they were over-charged for penalties and interest on GST returns filed between 2001 and 2011.  Over-charged amounts are being transferred to January 2017 GST and then refunded to the tax payers.  IRD are now in the process of sending out refund cheques to anybody who may fall into this category.  If we receive cheques at our office for any of our clients, we will be sure to let you know or forward these directly to you.

Companies Office Obligations
 
We realise we have mentioned this in our last newsletter, but this matter has now become urgent.  In addition to filing documents with the Companies Office, it is a legal requirement for every company to keep and maintain certain records.  The Companies Act 1993 requires a company to have a registered office in New Zealand.   The registered office address is where company records are kept and where certain records may be viewed by shareholders or by the public.  Therefore the registered office address must be a physical address.
 
The company and accounting records required to be kept under sections 189 and 194 of the Companies Act 1993 should include, but are not limited to, the following information and documents.
 
(a)   The share register;
(b)   Minutes of all meetings and resolutions of shareholders;
(c)   Minutes of all meetings and resolutions of directors and directors' committees;
(d)   Copies of all written communications to shareholders;
(e)   Copies of financial statements required by the Act or any other enactment;
(f)   Accounting records which correctly record the company's transactions and, if
       required, enable the company to ensure:
      (i) its financial statements comply with generally accepted accounting practice;
      (ii)  that the financial statements can be readily and properly audited.
 
The records must be kept either in written form or in a manner that allows them to be easily accessible and convertible into written form. 
 
Last week, one of our clients was visited at their office site by two representatives from the Companies Office. This was an impromptu visit where the client had no prior notification that this was going to happen.  It was determined at the site visit that the company was not holding the required books and records at the premises, and consequently did not comply with section 189 of the Act.  If a company does not comply within a 10 day time frame, a penalty is charged. This can be an amount up to $10,000! 
 
 It is MOST IMPORTANT that those of you with companies comply with these requirements to avoid any penalty.
 
We are aware that a number of our clients have the Tyler Price Accountants' street address showing as their registered office address on the Companies Office website.  If the Tyler Price address is shown as being the registered office, we are then legally required to have the records mentioned above kept at our office.   We are currently writing to these clients to enquire if they would like to keep the Tyler Price address as their registered office address.  If clients confirm they would like this to be the case, we will undertake this responsibility; however there will be an annual charge of $100 plus GST for maintaining this service as we must ensure that we keep all documents up to date in our files.
 
And now for some REALLY BIG news.......

Tyler Price is on the move!

Yes, we will be on the move in 2017!  New permanent premises have been purchased just around the corner from our current office, so it's just a hop, skip and a jump away from where we are now!  Our new address will be 41 Sussex Street, Grey Lynn (yes, we were very clever in keeping the street number the same so that you don't forget it).  Our official move-in date hasn't been finalised yet, so until then we will still be at our current location of 41b Crummer Road.  We will be sending out a notification once the date has been finalised and we look forward to you popping in to see us in our new premises once the move has taken place.
 
If you, or anyone you know may be interested in leasing our fabulous office at 41b Crummer Road, please let us know and we can put you or them in touch with our lovely landlord.

Baby News!

Yes, our baby has finally arrived!  Little Emily was born on the 16 ^th of October, weighing 3.55 kilograms.  All well with Mum and baby and we look forward to welcoming Karen back on a part time basis in April.

Annual Donation

As always, in lieu of Christmas cards/gifts we like to give a donation to a worthwhile cause at this time of the year.  This year we will be giving to the SPCA.
 

Finally, we hope you all have a wonderful and safe Christmas/New Year break.  We look forward to being of service to everyone in 2017!
 
Kind regards
 
The team at Tyler Price: (Isobel, Caroline, Samantha, Bryony, Karen, Linda, Abbey and Virginia)